Scientific Report Writing

This course is accredited by the Services Seta and material covers unit standards 12153 and 110023 at NQF level 4 worth 11 credits.

Course Duration: 3 Days

When you have completed this course you will be able to define the key concepts associated with Scientific Report Writing and you will be able to: Identify the main obstacles to effective communication within Scientific Report Writing and how to avoid these; Understand the nature of a Scientific Report, practice your writing skills and receive feedback on these; Learn to write from the perspective of the writer and the reader.

Upon completion of this course, the participants should:

  • Identify the intended audience for the communication
  • Formulate appropriate report structures in accordance with best practice and criteria
  • Understand and implement the correct use of data and statistics as justification of discussion and /or premises
  • Understand and effectively use correct scientific method in writing of a report
  • Avoid all the pitfalls of ineffective empirical justification for findings (e.g. bias, replication and syllogism)
  • Construct the most effective premises for the main assertion
  • Construct effective executive summaries
  • Conclude and recommend effectively
  • Write succinct, well – structured introductions
  • Develop foci, titles and abstracts for scientific reports
  • Apply the best formats and practices for a professional presentation
  • Check reliability and credibility of data used by making an evaluative judgment after comparing ideas presented in a text with external criteria from other written or oral sources and own experience and knowledge
  • Use textual features and conventions specific to business texts for effective writing.
  • Relating the purpose, content, form, frequency and recipients of a range of scientific reports to the information needs of a selected business
  • Identifying information sources and organisational procedures for obtaining and distributing information relevant to a selected business function.
  • Compiling scientific reports related to a selected business function, ensuring content and format are appropriate to information requirements and that reporting deadlines are met
  • Liaising with relevant parties and verifying that reported information is in accordance with requirements and purpose of the report.
  • Present a written text for a particular function in a business environment
Course Duration: 3 Days

Scientific reports require a thorough understanding of communication skills:

  • Detailing barriers to good communication
  • understanding the fundamentals of good sentence and paragraph construction
  • Providing appropriate reporting formats

Understand processes and techniques for Scientific Report Writing

  • Stages of report production
  • Use techniques to build an effective process that results in professional Reports
  • Recognise the benefits of having an effective Report Writing process in the Organization

The value of formatting scientific reports appropriately:

  • Table of contents
  • Structuring the report
  • Reference materials that form part of the knowledge bank of the organization
  • Documentary evidence of investigation or validation of products and processes

Scientific Report Writing should have:

  • A sound methodology
  • Reliable Data collection and Analysis
  • A sound understanding of quantitative and qualitative research
  • Analysis and weighting of data

Apply total quality principles to writing Reports

  • Quality is conformance to requirements
  • Common errors to avoid – Summarising data in tables
  • Using a checklist so as to – ‘do it right first time’

Information Mapping

  • Information mapping is designed to allow the information to be presented in its most useful format
  • Analysis - Key areas – purpose, audience needs, information types
  • Organization - To create an overall structure based on results of the analysis
  • Presentation - To format the information to make it accessible to the intended audience; this involves some translation

There are five levels of report writing processes

  • Level 4: Managed and sustainable
    A robust process is in place and managed
  • Level 3: Organized and repeatable
    A sound process is in place and is being refined – training is on-going
  • Level 2: Rudimentary
    A process is taking place but not always enforced
  • Level 1: Ad hoc
    Little or no coordination of report writing
  • Level 0: Oblivious
    Reports are written by whoever has time

Evaluation reports

  • Translation leads to:
  • Increased knowledge
  • Increased understanding
  • Increased usefulness
Course Duration: 3 Days
  • Communication principles
  • Scientific report Writing
  • Writing Style- Concise Sentences
  • Writing good paragraphs
  • Report Formatting
  • Scientific Report Writing Process
  • Data collection and analysis
  • Quantitative or Qualitative research methods
  • Analyse and weight data
  • Findings and recommendations
  • Importance of graphics
  • Presentation of research conclusions
  • Determining the report format
  • Checklist for editing reports
  • Evaluation of Reports